Jessica L. Grimes

3009 Teakwood Circle                                        Louisville KY, 40216                                                 (443) 789-8630                            Jessicaschmidt00@gmail.com

 

 

Qualifications

Over 14 years of experience as a highly motivated, energetic, and results-oriented professional with exceptional attention to detail, communication, time management and organizational skills.  Proficient in Microsoft Office and able to maintain professionalism at all times and use discretion when handling confidential data.  Works effectively in a fast-paced environment and consistently prioritize tasks to meet deadlines.  I have a continued solid track record of persistently meeting and exceeding company and client goals and objectives.

 

Experience

Bedrock Resort – Mico, TX

2010 – 2012 (resignation due to relocation)

Operations Manager

Managed day to day resort operations and all opening and closing procedures, securely handled daily finances to include all incoming and outgoing funds, scheduled reservations, oversaw accommodation viewings, Steam headed all marketing and business production meetings,  Set up and organized the company’s social networking sight.

Applebox Joe Productions – San Antonio, TX

2009 – 2010

Project Manager

Managed and acted as primary liaison for all vendor and client accounts.  Managed Director and Marketing crew and shoot schedules.  Researched, interviewed, scouted and hired talent and locations.  Acted as Production Assistant to the Director on various commercial and television show shoots.  Ordered, inventoried, and maintained various production equipment, performed dozens of voiceover tags for cable advertisements and attended numerous networking mixers and events.

Parsons – Annapolis Junction, MD

2008 2009 (resignation due to relocation)

Document Control Manager

Created and developed processes and procedures for streamlining project document control for an Independent Validation and Verification project.  Trained client and program managers on system and processes as well as Primavera Contract Manager Software and developed structure for new Share Point site.  Assisted Quality Assurance Manager in writing multiple program document control procedures.  Monitored and maintained all quality control led system documentation in electronic and hard copy format maintaining current work load as well as catching up on the programs 4 month backlog before the Document Control Manager position was implemented.  Reviewed subcontractor documents for compliance with client and contract requirements.  Handled document change order process to ensure changes were performed in compliance to company as well as client procedures.  Developed file structure for project server, hired and managed additional personnel to meet project and client responsibilities, goals and objectives.

PROTEUS Technologies – Annapolis Junction, MD

2007 – 2008

Executive & Administrative Assistant/Office Manager

Provided administrative support to President, Executive VP, all Directors and Team Leads and managed to corporate headquarters office,

Executive & Business Development support

Managed calendars and business contacts, incoming calls, schedule meetings, compose correspondence, and miscellaneous duties as assigned.  Created proposal presentation materials and documents, formatted company and contract employee resumes for proposal submissions.

Human Resource/Recruiting & Marketing support

Provided recruiting support by sourcing candidates, setting up phone and in-person interviews between candidates and personnel panels, prepared interview documents, maintained applications, sent follow-up correspondence and additional candidate sourcing avenues.  Prepared offer packages, new hire orientation materials, acted as liaison for employees and professional associations.  Ordered/researched, and maintained employee years of service awards, researched new and innovative marketing ideas and acted as primary contact with multiple vendors.  Helped to create employee motivation and morale incentive program and acted as primary coordinator for all company events including all-hands meetings and company team-building events.

Office Administration/Management

Operated automated office equipment to include computers, scanners, fax, and copier machines.  Responsible for controlling main company voicemail by screening and directing messages.  Greeted and escorted visitors, maintained sign-ins, and escort badges.  Prepared outgoing mail, sorted, and distributed incoming mail and maintained mail/postage accounts.  Checked and updated all office and break room supplies and accurately maintained monthly budgets.

Finance support

Tracked and reconciled corporate credit card user accounts using Deltek Financial Management System as well as researched and approved invoices.  Prepared employee productivity reports by exporting timesheets from company time keeping database Webtime and configuring productivity by project approved hours, billed hours, and vacation time.

Saxon & Wakefield Co. Ltd – Milford, DE

2005 – 2006 (company went out of business)

Administrative Assistant

Originally hired for data entry and quickly moved forward taking charge of the tradeshow and claims departments, streamlining procedures and protocols as well as managed, maintained, designed company website.  Redesigned company brochures, sales order books, and various advertisements.

Ramstein Value Added Tax Office – Ramstein AB, GE

1999 – 2001

Operations Clerk/Assistant Manager

Maintained accurate tax and utility records, enrolled military personnel, DoD civilians and their family members into various tax relief programs.  Trained new hire employees, cashed out registers, and handled deposits of large sums of money.  Handled confidential and sensitive materials including US military member Privacy Act information with care and discretion.

Bedrock Resort – San Antonio, TX

1996 – 1998

Personal/Operations Assistant

Answered phones, made reservations, ran errands, scheduled appointments, and handled front gate operations.

 

Training & Education

2008 – The Administrative Assistants Conference, SkillPath

2000 – Effective Supervisory Leadership, USAF 86^th Services

2000 – Customer Service Training, USAF 86^th Services

1999 – Records Maintenance and Disposition, Department of the Air Force

1999 – The Art of Customer Service, AAFES

1998 – Diploma, Blessed Hope Academy Senior High School, San Antonio, TX

 

 

References

 

*Personal and professional references are available upon request*